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Facilities Administrator (Contract)

LOCATION
Stevenage, Hertfordshire, United Kingdom
APPLY BY
Expired
SALARY
TBC
APPLICATIONS
0 People
Facilities Manager Co-Ordinator - Stevenage
12 months contract - Full Time - Competitive

Acorn Recruitment is working on behalf of a well-established international company whose focus is on the design and manufacture of advanced satellites and systems for telecommunications, earth observation, and navigation and science programmes

We are currently seeking a Facilities Manager Co-Ordinator at the Stevenage facility on a 12 months contract.

Job Specification:

The Facilities Management and Real Estate department (FM) is responsible for Service Delivery (Hard, Soft, Energy, Catering, Grounds) and Capital Projects to ensure the operational performance on the sites.

Main Responsibilities
*Supporting the FM teams in budget management and compliance
*Requesting pricing against scope of works from the strategic supplier on site, tracking responses, and authorisation follow up through to PO and invoice release.
*Raising of requisitions ensuring correct data, finance codes and delivery dates are aligned to contracts and quotations.
*Tracking of all requisitions from raising through to PO and then invoice approval release.
*Supporting the FM Teams in Attendance and Weekly Finance Reviews
*Reporting and tracking against budgets to ensure compliance to budgets with relevant escalations in relation to risk and opportunities into the FM Teams
*Monthly reviews with the financial teams to ensure alignment of accruals
*Interface with Procurement teams to ensure efficient raising of Purchase Orders, escalating where issues arise and being the point of contract for the Procurement team back into FM.
*Support the creation of Capex documentation, follow through authorization process and creation of requisitions.
*Support the FM teams in the processing of visitor access and security authorisations.
*Monitor and report monthly billing submissions to ensure efficient processing of invoices to avoid aged debt, credit issues and accruals which will involve liaising between finance, procurement and FM teams
*Support Custodian reviews through the generation of specific reports, attendance at meetings, capturing and follow up of actions between customers and the appropriate FM responsible person.
*Support with updated presentation material for the Site Director Reviews at the PTS and STV sites.
*General administration support as and when needed i.e. booking rooms, visitor bookings, catering etc.

Key Qualities:

*Financial understanding, budget tracking, KPI performance monitoring
*Experience of project/ activity reporting
*Customer and contractor management
*Flexibility and good time/task management
*Presentation preparation
*Good written and verbal communication skills
*PC Literate - Word, Power Point, Excel (advanced), Project Management software


Acorn Recruitment Ltd is acting as an Employment Business in relation to this vacancy.
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