Property Coordinator (Permanent)

Job Title: Property Coordinator

Location: North London

Salary: £26,000 - £28,000 based on experience

Job Type: Permanent, Full Time

About Us:

Assisted Homes provides a support service to single homeless adults who are vulnerable with support needs. This support includes accommodation, that is managed by us and therefore it is required that the properties within our portfolio are maintained to a good standard, always, therefore; it is essential that any repairs and maintenance requirements are addressed as soon as possible.

Specifications:

• Dynamic individual with good communication skills
• Be organised and able to prioritise your work to meet specific deadlines
• Have good knowledge and understanding of systems such as Microsoft 365 includes Excel, Word, Outlook. Be willing to learn any new systems that the company have decided to implement that will make the output more efficient
• Pay attention to detail
• Be able to create systems and/or new procedures that will add to the efficiency to the Maintenance team
• Have good understanding of maintenance, repairs and property management
• Property management experience preferred or keen to learn and work towards ARLA qualification
• Full clean UK driving license and car preferred
• Have proficiency in letter writing, sending, and understanding protocol and regulations set by GDPR
• Be able to set up and maintain team calendars and make appointments using calendar invitations
• Be able to work on your own initiative and in a team, to attain joint goals
• Be willing to undertake administration tasks that are required by any team and or the Directors
• Proficient in collating factual and detailed information as and when required that may have a deadline

Role:

• To work closely with the Head of Maintenance gaining knowledge and understanding of all the properties in our portfolio
• To maintain current recording systems and to create relevant new systems to ensure that property information is filed accurately and accessible at any time - this to include a filing system for landlord information, utility including water, gas, and electric information
• Work closely with the project team leader and head of property management to carry out tasks as and when required
• Responsible for house visits and property inspections as and when required
• To set up new files when properties are added to the portfolio
• To ensure that safety certificates including gas, electric and EPC certificates are filed appropriately and that a recording system is used to highlight renewal dates, ensuring that all certificates are always renewed and up to date
• To highlight and follow procedure of lease renewals
• To keep an updated list of contractors that we can call on to undertake repairs and maintenance as and when required
• Ensure that maintenance and repairs required are reported and recorded accurately and prioritised in order of urgency
• To ensure that any repairs and maintenance are completed within the scheduled time
• To ensure that all relevant staff are notified of the completion of repairs
• To ensure that all staff or clients are made aware of any works to be carried out and when
• To liaise with Landlords, engineers, and other workmen accordingly, to ensure that the repairs required are dealt with appropriately
• To undertake, together with the welfare and security coordinator, room, and house inspections twice a month reporting back any concerns or breaches to the Support Manager
• To purchase order furniture required for new properties and any replacement furniture by raising a purchase order, that will be authorised by the Managing Director
• To ensure that keys are replaced and or copies made as and when necessary
• To conduct quarterly house inspections, inspect properties to ensure that the properties are kept to a high standard reporting back to the head of department any concerns - Head of department will create reports from feedback from your visits
• To undertake any other tasks that ensures the smooth running of the property department
• Handle all administrative tasks that are required by the department
• On occasion you may need to stay longer than the contracted hours to complete a task that is on a deadline. Flexitime can be offered; but must be pre-authorised

Please click the APPLY button to submit your CV for this role.

Candidates with the relevant experience or job titles of: Property Maintenance, Property Manager, Tenancy, Property Director and Senior Property Manager may also be considered for this role.