Business Support Officer / Senior Administrator (Contract)

Job Title: Business Support Officer

Based: Solihull

Salary: £23,500 per annum

Job Type: Full Time, Contract - 1 year fixed term contract

Closing Date for applications: 13th November 2021

Sir Josiah Mason Trust (SJMT) is a family of charities & community of people supporting those most in need in the West Midlands. SJMT want everyone, regardless of age or circumstances, to feel secure, have opportunities and to thrive.

The services provided include:

• Safe, affordable and well-maintained alms-housing
• Residential and extra care
• Community and housing-related support
• Services to advance the opportunities of children and young people in need

Everything they do is rooted in their 370 year history and driven by their vision for the future.

Job Role:

We are looking for a Business Support Officer to cover maternity leave; this is a full-time one year fixed term contract. This is an extremely exciting time to join SJMT and this role plays a key part in supporting the Leadership Team at a time of growth and development in the charity. The post holder will be a highly efficient and adaptable senior administrator, ideally with PA/EA experience. They will be responsible for carrying out a wide range of administrative, business and support tasks relating to the effective operation of the Trust and the Leadership Team. The post holder will work with minimal supervision and be expected to work flexibly.

Key responsibilities:

• Provide comprehensive administrative support to the leadership team.
• Responsible for the organisation of meetings and events and production of reports, papers, minutes and meetings notes as required.
• Ensuring that the payroll and pension scheme is accurately administered in a timely manner, liaising with the payroll bureau as necessary and ensuring compliance at all times with statutory requirements with regard to auto-enrolment.
• Providing general advice and support to line managers to deal with HR issues.
• Carrying out recruitment: reviewing job descriptions, candidate specifications, placing advertisements and assisting managers with shortlisting.
• Have delegated lead responsibility for certain corporate function processes including digital content and external communications.
• Support the development of systems and procedures where necessary to ensure efficiency, quality and cost effectiveness is delivered and maintained.
• Assist in the administration associated with covid testing for staff and residents.
• Produce, analyse and interpret reports using a variety of IT applications.

General Requirements:

• Able to communicate effectively with colleagues and customers at all levels
• Excellent levels of literacy and numeracy
• Experience of working in a fast paced customer focused environment
• NVQ 3 or equivalent in Business Administration
• Ability to provide efficient and effective administrative support
• Proactive and able to use own initiative.
• Excellent eye for detail and ability to extract, analyse and interpret relevant information from multiple sources, including qualitative and quantitative data.
• Excellent time management and organisational skills.
• Good IT skills with the ability to use Excel and other Microsoft programmes.
• Excellent word processing skills and able to compose correspondence on standard issues
• A DBS check will be taken up for the successful candidate
• Two Covid vaccinations required as work involves carrying out duties in the residential care home from time to time

What we offer:

The Trust continues to reward its staff with competitive pay rates and a number of employee benefits including:

• Starting on 31 days holiday inclusive of Bank Holidays (increases with service)
• An annual 'wellbeing' day for all staff
• Company sick pay
• Funded DBS checks
• Free onsite parking
• Free uniform
• Pension scheme
• Life Insurance
• Wider Wallet staff discount scheme
• Employee Assistance programme - access to 24 hour confidential advice / counselling
• Long service awards
• Ongoing career development training

Equal Opportunities:

SJMT is proud to be an equal opportunity employer. It celebrates diversity and is committed to creating an inclusive environment for all employees.

To apply for these roles please click APPLY button and information will be sent to your inbox

IMPORTANT: Please read through this information carefully as this must be completed to submit your application fully

Candidates with the experience or relevant job titles of; Administrative Assistant, Administrator, Officer Administrator, Office Admin, Executive Assistant, Office Assistant, Office Support, General Admin, EA, Team Administrator, Business Support Assistant, PA, Personal Assistant, Admin Assistant, HR Administrator, HR Admin, HR Assistant, HR Coordinator, Human Resource Administrator, Human Resource Admin will also be considered for this role.