Clerical Officer (Permanent)

Reeson Education are working with a delightful primary school located in the heart of South London that are seeking a Clerical Officer to join their school from August 2018. The role will be based on working 35 hours per week. The role will be based on a temporary to permanent contract.

The position of Clerical Officer is an important role within this school as you will be first point of contact for visitors, parents and staff. As Clerical Officer you will be part of a small team of office staff and you will report direct to the officer manager and school business manager.

Main responsibilities

• To provide a warm, efficient and welcoming front line service for parents and visitors to the school.

• To form good relationships with the children, their families, and with colleagues.

• To answer the telephone and deal with queries, and to ensure that messages are communicated promptly, particularly to staff members.

• To manage own workload, ensuring deadlines are met and that a quality service is provided.

• To be responsible for the office machines, i.e. franking machine, fax machine, Risograph, photocopiers and telephone system. Advising of consumables required, dealing with minor problems and arranging service/repair as appropriate.

• To assist in the despatch of all aspects of information to both parents and others as directed.

• To assist in the production, copying and distribution of the Annual Report to Parents, and other reports and/or letters as required.

• To sell miscellaneous school items to parents and students, issue receipts and keep records of sales as appropriate.

• To be responsible for booking coaches and transport as required for school trips and journeys.

• To undertake routine administrative duties, including word processing, maintaining computer database, reprographics and filing.

• To assist with the provision of administrative and clerical work under the direction and guidance of the School Business Manager.

• In the absence of the School Business Manager or to deal with routine administrative tasks such as opening the post.

• To carry out such other duties as may be required from time to time as determined by the School Business Manager or the Head teacher.

• To be the first point of contact for First Aid/medical issues.
• Having an awareness of confidential issues linked to home/pupil/teacher/school work and to keep confidences appropriately.

• Liaise with outside agencies, including the school nurse, school dentist, school photographer and other representatives as necessary.

• To maintain the website and diary and circulate as appropriate.
• To work collaboratively with other administration staff in completing workload on a daily/weekly basis.

• Undertake such other duties as may be required to meet the needs of the service.

Requirements for this role

• A professional manner and smart appearance

• Committed and enthusiastic with a positive mindset

• The ability to multi-task
• Confident, positive and flexible attitude
• Good interpersonal skills, the ability to communicate effectively with a variety of people
• Willingness to learn and deliver excellent service

Requirements

At least 5 GCSE's or equivalent 2 of which must be in Math's and English grade C or above.
First Aid Qualification
Typing Qualification

• Able to effectively prioritise
  Excellent telephone manner
  Able to cope with interruptions to clerical work.

• Typing speed of 45wpm +
  Highly skilled in Microsoft Office packages
  Experience of office procedures and practices

If you are interested in this excellent opportunity and feel you have the skills and expertise to be an asset to this school, please send your CV to Cara at Reeson Education asap for an immediate interview.